Tennis Ireland E-Vetting Process

Garda Vetting – Tennis Ireland

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Tennis Ireland
E-Vetting Process

Garda vetting is a key part of our commitment to keeping children and vulnerable adults safe in tennis across Ireland.

Vetting Application Forms

Download the correct form for your age group

⚠ Important: Applications will not be processed if any forms are missing or contain incorrect information. Incomplete or incorrectly completed applications returned in accordance with Garda Vetting guidelines will incur an additional €10.00 fee.

Submission Details

Tennis Clubs

Multiple applications can be emailed to Tennis Ireland. Clubs must retain original hard copies for as long as the applicant remains involved.

Invoices can be issued on request.

[email protected]
€10 per application

Individual Applicants

Completed applications must be posted to Tennis Ireland. Cash or cheque only.

Tennis Ireland
Building 2, Sport HQ2
Sport Ireland Campus
Snugborough Road
Blanchardstown, Dublin 15
D15 X6WT

€10 per application

How the Process Works

Seven steps from application to disclosure

Applicant

Complete your forms

Fill in the NVB1 Vetting Invitation Form and the Final Checklist. Provide valid photo ID to your Tennis Club.

Tennis Club

Identity validation

Your club completes the Identity Validator Form to confirm your identity documents.

Submission

Submit your application

Clubs email to [email protected] and request invoice payment. Individuals post all documents with payment (cash or cheque).

Tennis Ireland

Verification

Once your application is received and verified as complete, it is entered into the vetting system.

Applicant

Complete online vetting

You will receive a unique link to complete the online vetting step. This link must be used within 30 days — it will expire after this period.

Tennis Ireland

Final review and submission

The vetting team reviews your application. If no further information is required, it is submitted to the National Vetting Bureau for processing.

Disclosure

Vetting disclosure issued

When processed by the National Vetting Bureau, a vetting disclosure is issued to both you and your tennis club.

Processing Timelines

Typical timeframes once submitted to the National Vetting Bureau

4–6 weeks

Standard processing
(Ireland only)

10–12 weeks

EU or UK residence
history required

Extra time if incomplete forms or Police Certificate required

Processing times for applicants with EU or UK residence history are subject to international checks and cannot be expedited by Tennis Ireland.

Recommendation: Submit vetting applications well in advance of any planned start date to avoid delays.

PDF

Police Certificate Requirements

→

Validity & Safeguarding

How long vetting lasts and what else is required

3 years

Garda vetting is valid for three years from the date printed in bold on the applicant's disclosure. Applicants must renew before expiry to remain compliant with safeguarding requirements.

Garda vetting is a key part of our Safeguarding requirements, but it is only one part of a broader safeguarding framework. Additional measures required:

Leaders signing a Code of Conduct within their club or organisation

Ensuring that both leaders and children / vulnerable adults are adequately supervised

Using the available safeguarding templates to guide policy and practice within your club

→

Safeguarding page — downloadable templates and guidance

→

Northern Ireland — AccessNI

Ulster Branch handles all NI vetting applications

AccessNI — Northern Ireland Vetting

AccessNI is now responsible for processing all vetting applications for those working with children and vulnerable adults in Northern Ireland. The Ulster Branch of Tennis Ireland processes all tennis applications.

Visit Ulster Branch — Child Protection →

Reference Documents

Policy and guidance documents for clubs and applicants

DOC

Garda Vetting Data Protection Office Guidance Note

↓

DOC

National Vetting Bureau Act — Guidance for NGBs

↓

PDF

Garda Vetting Policy 2022

↓

Tennis Ireland E-Vetting Process

Tennis Ireland
E-Vetting Process

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Tennis Ireland E-Vetting Process

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