Tennis Ireland E-Vetting Process
GARDA VETTING FORMS
GARDA VETTING FORMS – APPLICATION INFORMATION
Please find below the Garda Vetting forms required for your application:
Important: Applications will not be processed if any forms are missing or contain incorrect information.
Incomplete or incorrectly completed applications returned in accordance with Garda Vetting guidelines will incur an additional €10.00 fee.
Submission Details
Tennis Clubs:
Multiple applications can be emailed to vetting@tennisireland.ie. Clubs must retain the original hard copies for as long as the applicant remains involved with the club.
Invoices for payment can be issued to clubs upon request. A €10.00 administrative fee applies per vetting application. Incomplete or incorrectly completed applications returned in accordance with Garda Vetting guidelines will incur an additional €10.00 fee.
Individual Applicants:
Completed applications must be posted to the following address:
Tennis Ireland
Building 2, Sport HQ2
Sport Ireland Campus
Snugborough Road
Blanchardstown, Dublin 15
D15 X6WT
Payment: Cash or cheque only. A €10.00 administrative fee applies per vetting application. Incomplete or incorrectly completed applications returned in accordance with Garda Vetting guidelines will incur an additional €10.00 fee.
INSTRUCTIONS FOR COMPLETING YOUR GARDA VETTING APPLICATION
1. Applicant:
Complete the following: NVB1 Vetting Invitation Form, Provide valid ID to your Tennis Club, Final Checklist
2. Tennis Club:
Complete the Identity Validator Form.
3. Submission:
Individuals must post all documents with payment (cash/cheque).
Tennis Clubs may submit applications by email to vetting@tennisireland.ie and request invoice payment.
4. Verification:
Once your application is received and verified as complete, it will be entered into the vetting system.
5. Online Link:
You will receive a link to complete the online vetting step.
This must be completed within 30 days. After this period, the link will expire.
6. Final Processing:
Upon submission of your online form, the vetting team at Tennis Ireland will review the application.
If no further information is required, your application will be submitted to the National Vetting Bureau for processing.
7. Disclosure Issuance
When your application is processed by the National Vetting Bureau, a vetting disclosure will be issued to both you and your tennis club, confirming that the vetting process is complete.
Standard Processing Time
Vetting applications typically take 4 to 6 weeks to process once submitted to the National Vetting Bureau.
Processing may take longer if:
- Forms are incomplete or contain errors
- A Police Clearance Certificate or Character Reference is required
(See the link below for Police Certificate requirements)
Applicants with Residence in the EU or UK
If the applicant has lived in any EU Member State, or in England, Scotland, Wales, or Northern Ireland, processing can take approximately 10 to 12 weeks.
Please note: These timelines are subject to international checks and cannot be expedited by Tennis Ireland.
Recommendation
To avoid delays, we strongly encourage all applicants and clubs to submit vetting applications well in advance of any planned start date.Vetting Application for Applicants Aged 16 to 17 Years
HOW LONG IS GARDA VETTING VALID FOR?
How Long Is Garda Vetting Valid?
Garda vetting is valid for three years from the date printed in bold on the applicant’s disclosure.
Applicants must renew their vetting before it expires to remain compliant with safeguarding requirements and to ensure continued eligibility for roles involving children or vulnerable persons.
Garda Vetting and Child Protection
Garda vetting is a key part of our Safeguarding Requirements
Every tennis club and organisation are committed to creating a safe and supportive environment for children and young people. Garda vetting plays a key role in that commitment, but it is only one part of a broader safeguarding framework.
Additional safeguarding measures include:
- Leaders signing a Code of Conduct within their club or organisation
- Ensuring that both leaders and children/vulnerable adults are adequately supervised
- Using the available safeguarding templates to guide policy and practice
Please refer to our Safeguarding page for downloadable templates and guidance to support your club in building a safe environment for children in tennis.
ACCESS NI
Ongoing improvements in the vetting process for those working with children and vulnerable adults has resulted in a specialised body known as AccessNI now being responsible for the processing of all vetting applications in Northern Ireland. The Ulster Branch of Tennis Ireland process all tennis applications and further details are available on their website.
Type Access NI into the search box for further information.
